Privacy & Safeguarding Policy

Safeguarding & Child Protection

Hammersmith Chess Club seeks to create a safe & welcoming environment for all players, including children and young adults. We operate a Safeguarding and Child Protection Policy in line with that of the English Chess Federation. Full details of that policy can be found here:

Safeguarding Children Policy

Our Club has an appointed Child Protection OfficerJohn White – whose duty it is to ensure adherence to this Policy. If you have any questions, please get in touch with John:

John White
Privacy & GDPR
Who we are

Our website address is:

We are a chess club based in West London, whose aim is to facilitate our members in playing & learning the game of chess, and grow our membership.

What personal data we collect and why we collect it

By default, our website does not collect any personal data about visitors, and only collects the data shown on the User Profile screen from registered users.

If you complete one of our web forms to sign up for our mailing list or apply for membership, we may collect & store the following personal data:

  • Your name
  • Your email address
  • Your ECF (or other) rating
  • Your mobile telephone number

This is for the purposes of communicating to you by email any events, or other information from the club, or about the activities of the club, including arranging games in which you may be playing. All our emails contain an “unsubscribe” link if you do not wish to receive them any longer.


When visitors leave comments on the site we collect the data shown in the comments form, and also the visitor’s IP address and browser user agent string to help spam detection.

An anonymized string created from your email address (also called a hash) may be provided to the Gravatar service to see if you are using it. The Gravatar service privacy policy is available here: After approval of your comment, your profile picture is visible to the public in the context of your comment.


If you leave a comment on our site you may opt-in to saving your name, email address and website in cookies. These are for your convenience so that you do not have to fill in your details again when you leave another comment. These cookies will last for one year.

If you have an account and you log in to this site, we will set a temporary cookie to determine if your browser accepts cookies. This cookie contains no personal data and is discarded when you close your browser.

When you log in, we will also set up several cookies to save your login information and your screen display choices. Login cookies last for two days, and screen options cookies last for a year. If you select “Remember Me”, your login will persist for two weeks. If you log out of your account, the login cookies will be removed.

If you edit or publish an article, an additional cookie will be saved in your browser. This cookie includes no personal data and simply indicates the post ID of the article you just edited. It expires after 1 day.

Embedded content from other websites

Articles on this site may include embedded content (e.g. videos, images, articles, etc.). Embedded content from other websites behaves in the exact same way as if the visitor has visited the other website.

These websites may collect data about you, use cookies, embed additional third-party tracking, and monitor your interaction with that embedded content, including tracing your interaction with the embedded content if you have an account and are logged in to that website.

Who we share your data with

By default we do not share any personal data with any external entities.

Any personal data you do provide to us may be shared with the Managing Committee of Hammersmith Chess Club, or our Team Captains, for the purposes of running the club in an appropriate manner, arranging games & events, or otherwise contacting members.

How long we retain your data

If you leave a comment, the comment and its metadata are retained indefinitely. This is so we can recognize and approve any follow-up comments automatically instead of holding them in a moderation queue.

For users that register on our website (if any), we also store the personal information they provide in their user profile. All users can see, edit, or delete their personal information at any time (except they cannot change their username). Website administrators can also see and edit that information.

What rights you have over your data

If you have an account on this site, or have left comments, or if we hold any  personal data about you elsewhere on the website, you can request to receive an exported file of the personal data we hold about you, including any data you have provided to us. You can also request that we erase any personal data we hold about you. This does not include any data we are obliged to keep for administrative, legal, or security purposes.

Please send any requests to

Where we send your data

Visitor comments may be checked through an automated spam detection service.

Contact information

If you have any Privacy or Data-specific concerns or comments, please contact us: